Journal

The journal lists every entry in your books. Most of them nullish books for you: invoices, payments, reconciled bank movements, year-end closing. For the rest, you add entries yourself.

Book an entry

1. Go to Accounting → Journal and create a new entry.

2. Set the Date and, if you like, a Reference, e.g. a receipt number.

3. Add a line per booking: the Debit and Credit accounts, a Description and the Amount.

4. Pick a VAT rate if VAT applies. nullish adds the VAT lines for you.

5. Check that Difference is zero, then save.

A line can also have only a debit or only a credit account, for entries split across several lines. For a foreign currency, pick the Currency and enter the Exchange rate.

Note

An entry must balance, have a reference or a description, and fall in an open period.

Duplicate

Booking the same thing every month, like rent? Open last month's entry and choose Duplicate. You get a new entry prefilled with the same lines: adjust the date and save.

What can't be changed

Entries are numbered automatically, one after the other. Some are locked to keep your books consistent:

• entries booked by an invoice: void or write off the invoice instead;
• entries of a reconciled bank movement;
• year-end closing entries, and everything in a closed period;
• entries imported by a migration.

Everything else you can edit or delete.

Find an entry

Filter the journal by Number, date range or Reference. Each entry shows where it comes from, e.g. Invoice opening, Invoice payment or Opening balance, and links to the invoice or bank movement behind it.